Open All Your Doors—
To Stellar Results.
As per the requirements of section 3.1 of An Act to modernize legislative provisions as regards the protection of personal information, SQ 2021, c 25, the person in charge of the protection of personal information for Gestion Immobilière Provision is Marc Morin. He can be reached at 514-339-7000 and marc@gestionprovision.com
Why Provision
Property
Management?
Put your condominium syndicate in the trusted hands of experienced property managers who can offer specific, a la carte services according to your needs, or fully comprehensive management solutions so everything is taken care of. In addition, our on-staff notary ensures you stay compliant with the requirements surrounding co-ownership.
Who Is Provision
Property
Management?
We are an established, forward-thinking property management firm serving the Greater Montreal and surrounding area, with over 2900 co-owners relying on our guidance and leadership. When your condominium syndicate partners with us, you swing open a door to our full range of offerings, including:
01 | Management with extensive accounting and notary backgrounds.
02 | Experienced day-to-day maintenance and help with condo board governance.
03 | Transparency for your co-owners through a private intranet website they can access for information at any time.
04 | Access to our experience and network to negotiate rates and contracts that will save your syndicate time and money.
04 | Access to our experience and network to negotiate rates and contracts that will save your syndicate time and money.
Who Is Provision
Property
Management?
We are an established, forward-thinking property management firm serving the Greater Montreal and surrounding area, with over 2900 co-owners relying on our guidance and leadership. When your condominium syndicate partners with us, you swing open a door to our full range of offerings, including:
01 |
Management with extensive accounting and notary backgrounds.
02 |
Experienced day-to-day maintenance and help with condo board governance.
03 |
Transparency for your co-owners through a private intranet website they can access for information at any time.
04 |
Access to our experience and network to negotiate rates and contracts that will save your syndicate time and money.
Respect
Integrity
Honesty
These are the
values that
guide us daily.
Mtre Angie Pelonis
LL.B., D.D.N, Notary
Co-Founder, Vice President and Senior Manager
Co-Founder, Vice President and Senior Manager
Marc Morin
CPA
Co-Founder, President and
Senior Manager
Co-Founder, President and
Senior Manager
Who’s Taking Care
Of You?
Our Team
MANAGERS
Noel Morin
Manager
Peter Zervogiannis
Manager
Geneviève Piché,
Manager
Catherine Ghetti
Manager
Glen Asfour
Manager
Solveil St-Pierre
Manager
Tiberiu Treteac
Manager
ADMINISTRATION
Latisha Sydney
Paralegal
What Can
We Do For You?
Regardless of your requirements,
Provision can provide a package
that serves your needs.
There are a couple different doors you can open when you engage with Provision. Maybe your syndicate just needs some financial and accounting expertise. Or perhaps your condo needs more help with the daily administration aspects of running the building. Many of our clients come to us for a one-stop, full-service offering that lets them know they are in good hands on all aspects.
- Access to premium software tailored for Quebec condominium needs and user support for all co-owners
- Implement the annual budget approved by the Administrative Council
- Prepare the Financial Statements as of the end of the current fiscal year and the last bank reconciliation
- Breakdown of expenditure following the co-ownership shares established by the condominium declaration and in accordance with Article 1064 of the Civil Code of Québec, and send annual notices of assessment to each co-owner
- Prepare cheques to pay suppliers
- Deposit all condo fees received into a separate bank account opened in the syndicate’s name, at a chartered bank or Caisse Desjardins that is legally authorized to conduct banking operations
- Invest the money administered in accordance with the rules of presumed sound investments (contingency funds)
- Send reminders to co-owners, as needed, in order to collect past-due condo fees and other unpaid charges
- Regular communication with the Board of Directors regarding the syndicate’s financial health
- Access to premium software tailored for Quebec condominium needs and user support for all co-owners
- Prepare, convene and participate in 6-8 Board of Directors meetings per year, and prepare the minutes in French and English
- Prepare, convene and participate in the Annual General Assembly of Co-Owners, in the 60 days following the end of the Syndicate’s financial exercise, and prepare the minutes in French and English
- Maintain the registers required by law, as well as other registers such as those for contingency funds, building by-laws, co-owners’ list and building services
- Propose amendments aimed at ensuring that the building regulations reflect the Syndicate’s vision
- Enforce the condominium regulations, and send out written notices as required
- Negotiate and renew the insurance contract of the building, for a replacement value determined by the Administrative Council and in accordance with the law
- Negotiate and sign, in the name of the Syndicate, contracts for customary supplies, monthly or periodic charges relating to the common expenditures: gas, electricity, elevator, snow removal, landscaping, etc. We solicit at least 3 bids and present them to the Board of Directors who then choose the contract that is right for the syndicate
- Negotiate and sign, in the name of the Syndicate, contracts for routine cleaning and maintenance of the building that are part of routine management, with companies that have appropriate professional insurance in place.. We solicit at least 3 bids and present them to the Board of Directors, who then choose the contract that is right for the syndicate
- Hire and coordinate the work of professionals needed for the maintenance of the building, in accordance with the wishes of the Board of Directors
- Inspect the building and the common areas 4-8 times per month depending on the syndicate’s needs
- Regular communication with the Board of Directors
- Implement procedures to facilitate management of the premises. For instance, manage the issue of key cards and keys to the co-owners, program the garage door openers, etc.
- Complete the annual declaration for the Quebec Business Registry (REQ), identifying the Syndicate’s administrators
- Receive requests from co-owners and, in consultation with the Board of Directors, , prioritize them in order to first devote the available resources to the more urgent issues
- Mediation for conflictual situations
- If requested by the Board of Directors, presence on the premises during building inspections, maintenance work in the common areas (inspection of carbon monoxide detectors, inspection of elevators, etc.)
- New home warranty guidance, negotiation, settlements, communications with external legal counsel.
- See points 1 and 2
- 24-hour / 7-day service
- Handling of insurance claims (additional costs apply)
01 | Financial Package
- Access to premium software tailored for Quebec condominium needs and user support for all co-owners
- Implement the annual budget approved by the Administrative Council
- Prepare the Financial Statements as of the end of the current fiscal year and the last bank reconciliation
- Breakdown of expenditure following the co-ownership shares established by the condominium declaration and in accordance with Article 1064 of the Civil Code of Québec, and send annual notices of assessment to each co-owner
- Prepare cheques to pay suppliers
- Deposit all condo fees received into a separate bank account opened in the syndicate’s name, at a chartered bank or Caisse Desjardins that is legally authorized to conduct banking operations
- Invest the money administered in accordance with the rules of presumed sound investments (contingency funds)
- Send reminders to co-owners, as needed, in order to collect past-due condo fees and other unpaid charges
- Regular communication with the Board of Directors regarding the syndicate’s financial health
02 | Administration Package
- Access to premium software tailored for Quebec condominium needs and user support for all co-owners
- Prepare, convene and participate in 6-8 Board of Directors meetings per year, and prepare the minutes in French and English
- Prepare, convene and participate in the Annual General Assembly of Co-Owners, in the 60 days following the end of the Syndicate’s financial exercise, and prepare the minutes in French and English
- Maintain the registers required by law, as well as other registers such as those for contingency funds, building by-laws, co-owners’ list and building services
- Propose amendments aimed at ensuring that the building regulations reflect the Syndicate’s vision
- Enforce the condominium regulations, and send out written notices as required
- Negotiate and renew the insurance contract of the building, for a replacement value determined by the Administrative Council and in accordance with the law
- Negotiate and sign, in the name of the Syndicate, contracts for customary supplies, monthly or periodic charges relating to the common expenditures: gas, electricity, elevator, snow removal, landscaping, etc. We solicit at least 3 bids and present them to the Board of Directors who then choose the contract that is right for the syndicate
- Negotiate and sign, in the name of the Syndicate, contracts for routine cleaning and maintenance of the building that are part of routine management, with companies that have appropriate professional insurance in place.. We solicit at least 3 bids and present them to the Board of Directors, who then choose the contract that is right for the syndicate
- Hire and coordinate the work of professionals needed for the maintenance of the building, in accordance with the wishes of the Board of Directors
- Inspect the building and the common areas 4-8 times per month depending on the syndicate’s needs
- Regular communication with the Board of Directors
- Implement procedures to facilitate management of the premises. For instance, manage the issue of key cards and keys to the co-owners, program the garage door openers, etc.
- Complete the annual declaration for the Quebec Business Registry (REQ), identifying the Syndicate’s administrators
- Receive requests from co-owners and, in consultation with the Board of Directors, , prioritize them in order to first devote the available resources to the more urgent issues
- Mediation for conflictual situations
- If requested by the Board of Directors, presence on the premises during building inspections, maintenance work in the common areas (inspection of carbon monoxide detectors, inspection of elevators, etc.)
- New home warranty guidance, negotiation, settlements, communications with external legal counsel.
03 | Complete Coverage
- See points 1 and 2
- 24-hour / 7-day service
- Handling of insurance claims (additional costs apply)
4500 doors —
and counting.
Can You Help Us
Help Our Clients?
At Provision, we are always on the lookout for great talent that can help us serve our clients’ extensive needs. Take a look at our employment opportunities and contact us if you feel you would be a great addition to our team. Even if you don’t see a specific posting that encompasses your skill set, please don’t hesitate to drop us a line.
Maybe we can figure something out.
Maybe we can figure something out.
What’s Going On?
The world of co-ownership is evolving all the time. Here are some recent developementsor issues we think you might like to know more about.
Articles coming soon!
Contact Us
514 339 7000
1675, Transcanadienne, office 125
Dorval (Quebec) H9P 1J1
info@gestionprovision.com
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so we can better serve you.
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With My Building?
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with everything pertaining to your
building and unit.
with everything pertaining to your
building and unit.
