Provision is a new firm guided by fundamental values: Respect, Integrity and Honesty.

The main mission of Provision is to foster harmony within condominium syndicates, by offering a range of personalized professional services that address these communities’ needs, giving high priority to effectiveness and transparency. We negotiate for the best possible rates in order to enable the syndicate to save time and money in managing their condominium.

When a condominium syndicate joins our firm, they benefit from an intranet website that is accessible to all co-owners, at no extra charge. Thus, the co-owners may consult various types of information round the clock. For those who do not have access to the Internet, our team will ensure that they receive printed copies of all information placed on the website.

A full range of services for
all your needs.


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SERVICES OFFERED

  • Access to a Web Access software and user support for all co-owners;
  • Implement the annual budget approved by the Administrative Council;
  • Prepare the Financial Statements as of the end of the current fiscal year and the last bank reconciliation;
  • Breakdown of expenditure following the co-ownership shares established by the condominium declaration and in accordance with Article 1064 of the Civil Code of Québec, and send annual notices of assessment to each co-owner;
  • Prepare checks to pay suppliers;
  • Prepare and communicate information to a company that will be responsible to issue payment for wages and, if applicable, make the payroll source deductions;
  • Deposit all condo fees received into a separate bank account opened in the syndicate’s name, at a chartered bank or credit union that is legally authorized to conduct banking operations;
  • Invest the money administered in accordance with the rules of presumed risk-free investments (contingency funds). Whether held in the same account or in a separate account set up for this purpose, the Manager must only keep track of the amount in the reserve fund. The Manager must not invest the funds in the reserve fund unless instructed to do so by the Administrative Council;
  • Send reminders to co-owners, as needed, in order to collect past-due condo fees;
  • Discussions on a regular basis with the condominium syndicate;
  • Quarterly reports sent to all co-owners in order to inform them about various past or upcoming events.

  • Prepare, convene and participate in 10 Administrative Council meetings, and prepare the minutes in French and English (a maximum duration of 2.5 hrs per meeting). All additional time shall be invoiced at $125/hr + taxes;
  • Prepare, convene and participate in the Annual General Assembly of Co-Owners, in the 60 days following the end of the Syndicate’s financial exercise, and prepare the minutes in French and English;
  • Maintain the registers required by law, as well as other registers such as those for contingency funds, building by-laws, co-owners’ list and building services;
  • Propose amendments aimed at ensuring that the building regulations reflect the Syndicate’s vision;
  • Enforce the condominium regulations, and send out written notices as required;
  • Negotiate and renew the insurance contract of the building, for a replacement value determined by the Administrative Council;
  • Negotiate and sign, in the name of the Syndicate, contracts for customary supplies, monthly or periodic charges relating to the common expenditures: gas, electricity, elevator, snow removal, landscaping, etc. We solicit at least 3 bids and present them to the Administrative Council, for them to choose the best option;
  • Negotiate and sign, in the name of the Syndicate, contracts for routine cleaning and maintenance of the building that are part of routine management, with companies that have a professional insurance of at least $1 million. We solicit at least 3 bids and present them to the Administrative Council, for them to choose the best option;
  • Hire and coordinate the work of professionals needed for the maintenance of the building, in accordance with the wishes of the Administrative Council (The Manager is not responsible for the quality of the services delivered by suppliers and/or entrepreneurs);
  • Inspect the building and the common areas 2 times a month;
  • Discussions on a regular basis with the condominium syndicate;
  • Quarterly reports sent to all co-owners in order to inform them about various past or upcoming events;
  • Implement procedures to facilitate the building management. For instance, manage the issue of key cards and keys to the co-owners, program the garage door openers, etc.;
  • Complete the annual declaration for the Quebec Business Registry (REQ), identifying the Syndicate’s administrators;
  • Receive requests from co-owners and, in consultation with the Administrative Council, prioritize them in order to first devote the available resources to the more urgent issues;
  • Mediation and arbitration in conflict situations;
  • If requested by the Administrative Council, be present on the premises during building inspections, maintenance work in the common areas (inspection of carbon monoxide detectors, inspection of elevators, etc.).

  • See points 1 and 2;
  • 24-hour / 7-day service;
  • Follow-up with the insurer on 2 claims that involve 2 condo units or less;
  • Mediation and arbitration in conflict situations;
  • Regular discussion with the administrators of the syndicate;
  • Quarterly e-mails sent to all co-owners in order to inform them about various past or upcoming events;
  • Emergency Services rendered or trips made between 8 am and 5:30 pm on weekdays.

 

OUR TEAM



Marc Morin, CPA-CGA

President and senior manager


Mtre Angie Pelonis, LL.B., D.D.N., Notaire

Vice-president and senior manager


Some professionals with whom PROVISION works:

Effective and adequate management of a syndicate necessarily involves a team of experts.

Effective and adequate management of a syndicate necessarily involves a team of experts.